Customised Long-term solutionTogether with PEA
Our typical clients
Setting up, running and closing Alternative Assets funds require the Manager to implement an efficient, transparent, long-term back-office. Outsourcing all or parts of the back office will in many cases make sense for Managers enabling them to focus on investments. In PEA, we cover both full back-office packages and also services in dedicated areas where the Managers own back-office prefer and outsourced solution.
Private Equity Funds
Venture Capital Funds
Real Estate Funds
Fund Formation & Launch
Assistance with review of fund documentation prior to launching.
Liaison with lawyers and regulatory authorities regarding fund licensing, regulatory requirements and establishment of limited partnerships as well as any other companies within the structure.
Management of the due diligence process on prospective investors.
Liaison with lawyers and investors as well as overseeing first and subsequent closings.
Assistance with modelling of return scenarios.
Maintenance of the general ledger and full accounting records.
Production of monthly management accounts, including regular monitoring of financial and liquidity resource requirements.
Preparation of quarterly reports in accordance with industry best practice (EVCA).
Preparation of annual statutory financial statements and liaison with auditors at year end.
Performance calculations including IRR’s and other statistical reporting.
Carried interest and distribution waterfall calculations.
Coordination of various global tax reporting requirements.
Cash Management & Administrative Solutions
Cash management – overseeing cash requirements and payment of expenses.
Liaison with bankers and finance providers.
Investor-related transaction processing including the calculation and notice provision to investors for capital calls and distributions.
Provision of registered office.
Provision of executive and non-executive directors.
Convening, attending and taking minutes at board and shareholder meetings.
Maintenance of statutory records.
Processing of statutory returns and corporate filling.
Manage operational risks.
Adapt to evolving market conditions, rules and regulations.
Investment Processing and Portfolio Company Reporting
Reviewing investment recommendations.
Ensuring investments comply with fund documentation and any restrictions or ethical guidelines.
Controlling the Board of Directors approval process.
Monitoring the receipt of documents of title and their safekeeping.
Updating the portfolio company database.
Setting up monthly reporting format for new and existing portfolio companies.
Following up and liaising with portfolio companies regarding monthly reports.
Portfolio company performance reviews and monitoring for investment advisers.
Management of investor relations and queries.
Investor contact database management.
Investor reporting via PEA’s own Investor Web Portal.
On-going investor due diligence monitoring to ensure compliance with latest anti-money laundering requirements.
Review of fund documentation to ensure funds operate within their agreed parameters.
Monitoring board performance, independence and conflicts of interest.
Monitoring changes in regulation.
Liaison with insurance brokers to ensure adequate director & officer’s insurance.
Ensure all laws, rules and regulations are adhered to.
Ongoing compliance support with general regulatory requirements.
Liaison and registration with various regulatory bodies.
Compliance with anti-money laundering requirements.
Compliance with the requirements of the Alternative Investment Fund Directive.
Provision of a Compliance Officer and Money Laundering Reporting Officer.
Provision of compliance and AML manuals.
We Build Lasting Relationships
To A Growing Group Of Highly Sophisticated Clients
Through our dedication to hands-on operational quality, we have build-up a very stable company both in terms of clients and staff members.
At PEA, we have long term relationships with our clients over multiple funds launches and we try to grow our company in parallel with the growth of our clients and some newcomers each year.
Our staff is key to our business and to maintain the hands-on operational quality. We probably allocated more staff resources per client than any other fund administrator. We believe this is important for a long-term relationship.